Event managers will be able to edit some details for an event and they will be able to send updates and check people in to the event.
- The Single Event Manager will have the ability to send updates, check participants in, expand and change the join code from the View Page. They will also have the ability to edit the details, participants, resources, and registration sections from the Edit Page. Please make sure you check with your admins before change any dates, times, or registration information.
- The Conference Manager will have the ability to send updates, check participants in, expand and change the join code from the View Page. They will also have the ability to edit the details, participants, resources, and registration sections from the Edit Page. Please make sure you check with your admins before change any dates, times, or registration information.
- The Session Manager will have the ability to send updates, check participants in, expand and change the join code from the View Page for that session only. They will also have the ability to edit the details, participants, resources, and registration sections from the Edit Page for the session only.
When you are assigned as a manager for any event, you will now see the HQ button from your MobileMind Dashboard.
When you click that button, you will be taken to your HQ Dashboard where you will see any events where you have been assigned a role of secretary, manager, or presenter. The single events are light blue, conferences are dark blue, and conference sessions are light purple.
Editing Rights (Single Event)
As an Event Manager, you will have the ability to edit portions of the event. You will not be able to edit the location or the personnel.
You will have the ability to edit the following pages:
If you would like more detailed directions for creating events, please see the articles on Creating Single Events and Creating Conference Sessions.
Details- This section includes date, time, description of the event, type (blended, virtual, in person), level, category, tags, banner, and additional notes.
Participants- You can choose to invite the entire district, groups, or individuals. (We do not recommend you use job titles for a custom attendee list.) You will also decide the amount of hours, if any, they will receive for this event.
Resources- On the resources page, you can add a link to a feedback survey, related courses or a learning path, support contact email address, helpful links, and attachments.
Registration- On this page, you can open the window for registration for specific dates. You may want to close registration prior to the date of the event so you can accommodate all those that registered. You may also want to leave it open past the start of the event if you want people to be able to RSVP after the event starts. You can also set an event max capacity to close registration once you hit that number and you can set reminders.
Also on this page, you can choose the check-in method (join code or manual) and you can edit the check-in window. You may want to open the window up 10-15 minutes prior to the event starting so you can go ahead and get people checked in.
Conference Manager
If you are assigned this role for a conference, you will also have the ability to add sessions to the conference and edit them as needed. If you need more detailed information on how to add sessions, please see the article on Creating Conference Sessions.
Send Updates
Prior to the day of the event, you have the ability to send updates to everyone that was invited to the event or just those that have indicated that they will be attending. Click on the event and then click View.
Click on the Updates button on the left sidebar and type your message. Once you have typed your message, you can choose to send it to everyone that was invited or only those that have indicated they will be attending. All messages will stay posted on this page for anyone that registers later.
Join Code
On the day of the event, you will need to either give the join code out, send it in an update, or display it on the screen if you are hooked to a projector. To get to the join code, go to the Participants Page of the event or session.
You will see the join code that you can copy and paste or you can click the Expand button to display it on your screen. When participants enter the code, you will see the slider turn green.
Manual Check-In
If your district has chosen not to use the join code for this event or if you have participants with technical difficulties, you can always check them in manually. You can use the filtering options to easily find people that you need to check in manually. You can click the RSVP status buttons or you can filter down more by using the filtering options below that. If you are searching for a name, use only the first or last name, not both.
When you find the participant you are looking for, just move the slider so it is green to mark them present. If someone needed to leave early, you may need to edit their time. If you roll your cursor to the right of the time, you will see the edit option and can edit the time there.
